Two Factor Authentication Guide (2FA)

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Two-factor Authentication (2FA), sometimes referred to as two-step verification or dual-factor authentication, is a security process in which users provide two different authentication factors to verify themselves. This process is done to better protect both the user's credentials and the resources the user can access.

Two-factor authentication provides a higher level of security than authentication methods that depend on single-factor authentication (SFA), in which the user provides only one factor -- typically, a password or passcode. Two-factor authentication methods rely on a user providing a password, as well as a second factor, usually either a security token or a biometric factor, such as a fingerprint or facial scan.

How to set up Two Factor for CDLI?

  1. If you have a smartphone (GAuth)
  2. No smartphone: Chrome on a computer (GAuth plugin)

Setup Guide for Smartphone Users

if you do not have access to a smartphone and are a Google Chrome user, Click Here

Pre Requirements

  1. Download Google Authenticator application on your device.

NOTE : Setup 2FA or Verify 2FA have to be completed within 2:30 minutes or 150 seconds.

Set up 2FA

User will be prompted to set up 2FA when the user registers or when a user requests to change the 2FA (future enhancements).

  1. After the user submits the registration form, the user will be prompted to set up 2FA (as shown below)

    Two Factor Authentication Setup

    From the above image,

    1 : Secret Code

    2 : Secret Key (IMPORTANT !!)

    3 : QR Code based on Secret Key

  2. User will have to store the Secret Key safely as this key will help to retrieve the 2FA code.

  3. After backing up code successfully, its time to set up 2FA on Google Authenticator App.

    Google Authenticator provides 2 ways to set up 2FA :

    a. Scan a QR Code option

     Scan the QR code (shown in Step 1)
    

    OR

    b. Manual Mode or Enter a setup key option

     Enter Account name  : **Enter a suitable name. ex. CDLI**
     Your key            : **Your Secret Key (shown in Step 1)**
     Type of key         : Timer Based
    
  4. Now on 2FA setup page, enter the Code as Checking code (shown in Step 1) and then verify if you have backed up Secret key and select the checkbox "I have backed up my 16-digit key".

  5. Click on Enable 2FA button to complete the 2FA setup process.

To verify 2FA

User will be prompted to verify 2FA when the user tries to log in or when setting a new password using Forgot Password functionality.

User has to be ready with code generated on Google Authenticator.

  1. On submitting the login form, the user will be prompted to 2FA verification (as shown below).

    Two Factor Authentication Setup

  2. Enter the code generated on Google Authenticator (as shown below)

    Two Factor Authentication Setup
    Do not add a space in the code, input all 6 didgits one after another.

  3. Click Submit to complete the verification.



Setup Guide for Google Chrome Users

This guide is intended towards people with no access to smartphone. If you have a smartphone, please follow the instructions for smartphone users. This Guide will walk you through the steps required to setup the GAuth Authenticator in Google Chrome. By the end of this guide, you will be able to use 2FA authentication to login to CDLI WEBSITE.

Install GAuth Authenticator

GAuth Authenticator can be found and downloaded from the Chrome Store, simply visit- https://chrome.google.com/webstore/detail/gauth-authenticator/ilgcnhelpchnceeipipijaljkblbcobl

Adding the extension to chrome browser

Click on the Add to Chrome button located on the right. A pop-up appears on the screen asking for your confirmation to add the extension to your chrome browser. Screenshot-12.jpg

Enabling extension

  1. To enable the extension, click on the manage extensions icon on the toolbar and search for GAuth Authenticator.
  2. Click on the three vertical dots present at the immediate right of our extension.
  3. (optional) You can pin the extension to the quickaccess toolbar for easier access by clicking on the pin icon. Screenshot-13.jpg

Set up our two factor authenticator (2FA)

  1. Once you successfully register your account, you will see a SET-UP KEY which is a complex combination of letters and numbers. Please copy the SET-UP KEY. cdli-2fa.jpg

  2. Follow the instructions mentioned to setup 2FA.Please note that, all of the above process needs to be done in 120 seconds! else you would have to follow the above step again.

  3. Browse back to your GAuth Authenticator and click on the edit icon on the top right corner of the window.

  4. Click on "+Add" button present under the One-time passwords bar. This allows you to add and setup mutliple 2FA for multiple websites and manage it in a single space. Screenshot-16.jpg

  5. Set the Account Name to your desired choice.

  6. Now paste the SET-UP KEY that we copied earlier and paste it in the Secret Key tab. simply click on the "+Add" button below to complete the process. Screenshot-17.jpg

Keep in mind the timer on the top right side. It tells you the remaining time you have to enter the 2FA password before it expires and asks you to enter another newly generated password! Screenshot-18.jpg

Congratulations, you can now use your new cdli account!

Cite this Doc
Sing, Shashank, and Émilie Pagé-Perron. 2024. “User Guides: Two Factor Authentication Guide (2FA).” Cuneiform Digital Library Initiative. April 17, 2024. https://cdli.mpiwg-berlin.mpg.de/docs/two-factor-guide.
Sing, S., & Pagé-Perron, É. (2024, April 17). User guides: Two Factor Authentication Guide (2FA). Cuneiform Digital Library Initiative. https://cdli.mpiwg-berlin.mpg.de/docs/two-factor-guide
Sing, S. and Pagé-Perron, É. (2024) User guides: Two Factor Authentication Guide (2FA), Cuneiform Digital Library Initiative. Available at: https://cdli.mpiwg-berlin.mpg.de/docs/two-factor-guide (Accessed: April 17, 2024).
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	title = {User guides: Two {Factor} {Authentication} {Guide} (2FA)},
	url = {https://cdli.mpiwg-berlin.mpg.de/docs/two-factor-guide},
	howpublished = {https://cdli.mpiwg-berlin.mpg.de/docs/two-factor-guide},
}

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